Questions to Consider When Planning Your Next Event

  • When would you like to hold your event?
  • Will you need food service?
  • Do you have any special dietary considerations?
  • How many people will be attending the event?
  • How many rooms will you need?
  • When do you want people to start showing up?
  • What time is the actual event?
  • What time will you start setting up and when you plan to leave?
  • What is your budget?
  • Can you describe the event you are holding?
  • Is it an overnight event? If so, how many days / nights?
  • Will you need technology?
  • What kind of laptop will you be using for audio / visual presentations?
  • What resources do you need for set-up of your event? (Tables: rectangle or round, chairs / chair types, lectern, microphone / sound, multimedia screens)

What type of set-up do you need for your event? (see below)

Meeting Room Setups

Frequently Asked Questions

Yes. Classrooms can be rearranged to suit the needs of the event. However, the University is not responsible for the set-up of a classroom event, and the classroom must be put back to its original state when the event has ended.

Yes. There is no penalty for changing the date of an event, however, venue reservations are first come / first served. If the space is still available, we’re happy to accommodate you for your new date.

Maybe. While it’s possible to change the location of your event, you must let the Conferences & Events office know 10 – 15 business days in advance so we can see if the new space is available.

Yes. UMF offers food service through our campus dining & catering company, Sodexo

No. UMF does not offer overnight accommodations during the academic year; we offer overnight accommodations only during the summer. But please let us help you find off-campus accommodations in the area.

Yes. And we’ve hosted many! Some UMF on-campus venues are perfect for a wedding ceremony: indoors in our beautiful Nordica Auditorium, outdoors on our Mantor Green and outdoor amphitheater.

For a wedding reception, we also offer North Dining Hall and South Dining Hall in the Olsen Student Center.

The best times for a wedding or a wedding reception at UMF are from the 3rd week in May to the 2nd week in August.

Start Planning NOW!

Whether it’s your first event or your hundredth, planning in advance is absolutely necessary but can sometimes be stressful. To make sure nothing slips through the cracks, we’ve provided this handly Event Planning Checklist.

Event Planning Checklist

Use the checklist at any point in the event planning process to help reduce stress and make sure no detail is forgotten.

And don’t forget, let us help you — feel free to contact us any time during your planning process.

The biggest Pro-Tip: Start planning as early as possible.

Contact Us 

UMF Office of Conferences and Events
Ernestine Hutchinson
Director of Auxillary Business and Hospitality Services
University of Maine at Farmington
111 South Street
Farmington, Maine USA 04938
umf.conferences@maine.edu
tel  207-778-7344
fax  207-778-8190
TYY (via Maine Relay Service) dial 711